Reporting to the Manager of Education, the Education Services Coordinator will be required to perform an array of routine administrative duties including drafting and editing time-sensitive correspondence, taking minutes, preparation of presentation materials, and scheduling appointments, supporting education with various tasks to maintain and keep student files up to date. This position also supports the other community development programs and services ensuring communication flow, client service supports and event planning.
DUTIES AND RESPONSIBILITIES:
- Courteously receive screen and direct phone calls and in person visitors and welcome students to school
- Liaise with district schools, staff, stakeholders and other TWN departments and staff
- Assist with individuals and families completing program and service forms; releasing school cheques once all documents have been submitted
- Prepare or forward draft documents and other correspondence materials (e.g. flyers, notices, letters, event calendars, etc.) to Education Manager/Director for review, approval and distribution.
- Compile and organize information to be included in the community and/or department newsletter by deadline
- Photocopy, fax or scan documents, routine filing and student file maintenance
- Collect, process, and submit time keeping and accounting documents
- Maintain and monitor office and school supply inventory levels and place orders as required
- Take and transcribe meeting minutes
- Distribute incoming/outgoing mail
- Take appointment requests and bring forward to management team
- Schedule and organize meetings, meeting rooms and booking for the school building and equipment upon request
- Schedule bus for maintenance, servicing and bookings, communicate dates with bus driver and appropriate staff and departments booking
- Assist daycare with subsidy forms, processing of payments/receipts, enrolment reports for Child Care Operating funding, and Supported Child Development forms and reimbursements
- Process Hot lunch orders
- Prepare travel arrangements with a keen attention to detail, where necessary for the Community Development Team
- Assist in event planning, organization and implementation
- Maintain a high level of confidentiality with all interactions
- Maintain a professional image and demeanor with all employees, management, clients, students and visitors at all times
- Participate as a contributory member of the Community Development Department Team
- Weekly grocery shop for school
- Assist in maintenance of school building – wiping down surfaces as needed.
- Perform other related duties as assigned
- Completion of Grade 12 or equivalent
- Certificate in Office Administration or related field an asset
- Minimum two (2) years of relevant experience in a high volume, fast paced, rapidly changing environment. Experience working in an educational administration environment an asset.
- May consider a combination of education and relevant work experience.
- Must successfully pass a criminal record check
- Driver’s License Required
SKILLS AND ABILITIES:
- Strong administrative/clerical skills, including filing, meeting coordination, etc.
- Excellent organizational, time management, verbal and written communications skills.
- Ability to organize workloads, set priorities and manage work time to meet the needs of the Community Development department.
- Strong ability to achieve thoroughness and accuracy with tasks in a dynamic and busy environment
- Solid work ethic with a strong commitment to punctually, reliability and bringing your personal best to enhance the department.
- Working knowledge of Microsoft office programs (Word, Excel, Outlook, etc.) and the Internet.
- Knowledge of Tsleil-Waututh Nation culture and traditional territory an asset
- Previous experience working in a first nations community and/or organization is preferred
- Significant desk work with long periods of manual dexterity
- Must be willing to participate in job-related workshops, training, seminars, and conferences to upgrade skills and training as required.
- Stress may be caused by the need to compete tasks within tight deadlines:
- Must synthesize complex and diverse information
- Must remain calm, professional, objective and constructive
- Attention to detail with strong organizational skills
- Must model adherence to established systems and processes.
- Highly-developed ability to work under pressure
- Office environment, generally quiet but at times noise can escalate
- Highly sensitive confidential environment
- Interacts with clients, employees, management and the general public
- Work hours are generally Monday-Friday, between the hours of 9:00am-5:00pm, with some evening/weekend work required for some assignments
WHY WORK FOR TSLEIL-WAUTUTH NATION?
Training and career development
Business casual office
Community fitness & gym access
Comprehensive group benefits plan & pension plan
Apply by email with your cover letter and resume to: email@example.com or
Mail or drop off your Resume to:
Tsleil-Waututh Nation Human Resources
3178 Alder Court, North Vancouver, BC V7H 2V6
Please also indicate if you are a TWN Member, or “Self-Identified”, and if you are voluntarily identifying yourself as First Nations or Aboriginal.