POSITION PROFILE
CHIEF ADMINISTRATIVE OFFICER
TSLEIL-WAUTUTH NATION
Based in North Vancouver

CONTACT INFORMATION:
Max Mollineaux
Western Management Consultants (WMC)
Telephone: (604) 761-4055 (direct)
Email: maxm@wmc.bc.ca
http://www.wmc.ca

The Opportunity
On behalf of our client, the Tsleil-Waututh Nation (TWN), Western Management Consultants is seeking a values driven and people-focused leader for the position of Chief Administrative Officer (CAO).

SUMMARY
Reporting to TWN Council and Chief, the CAO will partner to build and deliver upon a shared vision and realize over arching community goals. The CAO will be responsible for both strategic planning and daily operations, providing executive leadership and mentoring to a highly dedicated team of professionals. The CAO will ensure that the Nation complies with relevant legislation, organizational strategies and policies and procedures while meeting community driven needs and ensuring Council’s decision are implemented in a timely manner. Open communication with all stakeholders including community members will be critical in order to build upon TWN’s reputation, maintain its values and to promote social and economic opportunities throughout the community.

KEY ACCOUNTABILITIES
• Provide executive leadership and vision while mentoring a highly dedicated team of professionals with strategic and financial planning, budget, long and short-term goals in driving connections between daily operations and overall financial performance.
• Be a genuine values-driven leader who inspires confidence and trust while providing support and assistance to directors, managers and programs ensuring all Nation decisions comply with relevant legislation, organizational strategies, policies and procedures while fostering community based, community driven needs and ensuring Council’s decisions are implemented in a timely manner.
• Effectively manage communications between administration and community members as well as other government agencies and departments, private industry, business and any other stakeholders to build TWN’s reputation, maintain its values and promote economic opportunities throughout the community.
• Provide leadership and vision guidance to departments ensuring that all activities correspond with the overall goals for the community as voiced by community and determined by Chief and Council.
• Provide dynamic stewardship required to inspire your dedicated staff and play a key role working with the Chief and Council in championing change initiatives and developing strategic plans that meet both current and future needs of TWN.
• Be an active TWN Finance and Audit Committee (FAC) member providing administrative, technical and professional support fulfilling the committee oversight responsibilities on financial administration matters.

ESSENTIAL FUNCTIONS
The CAO is responsible to the Council of TWN for the overall operations of TWN in compliance with:
• TWN bylaws, policies and procedures;
• Relevant funding policies and procedures;
• Relevant federal and provincial laws, and
• Sound financial, personnel and business practices.

  • PRIMARY DUTIES
    • Communicate on behalf of the TWN with other First Nation organizations, agencies and federal, provincial, or municipal officials or departments.
    • Lead the day-to-day operation of the TWN Administration Office.
    • Directly supervising TWN Directors and administrative support staff in the delivery of governance and administrative services.
    • Facilitate management team in the development of an overall budget and work plan for the TWN’s operations.
    • Nurture a culture of quality, safety, and risk management across all program areas
    • Ensure approved TWN policies, bylaws, budgets and plans compliance and they are up to date to support the Nation.
    • Ensure compliance with prevailing law and reporting requirements of funders.
    • Convey staff and operational concerns and issues to TWN Council.
    • Provide support to Council in planning, budget development, policy-making and organizational capacity-building.
    • Guide human resources for the TWN.
    • Support managing TWN budgets.
    • Deliver on all responsibilities as defined in the Finance and Audit Committee Terms of Reference.
    • Ensure the TWN is kept current on all legislation, directives, policies, regulations and procedures. This may be accomplished through communications with government agencies, meetings, workshops, seminars and other mediums.
    • Coordinate the development of Nation Administration goals and objectives and the preparation of long- and short range plans in cooperation with the Chief & Council.
    • Collaborate with other managers to secure funding for TWN and TWN projects.
    • Design, implement and control a management program to ensure:
    o The identification of key Nation Administration priorities;
    o The planning and coordination of key interdepartmental activities;
    o The implementation of management systems to facilitate work flow; and
    o The coordination of review and control procedures to compare actual results to
    planned results.

NATION COUNCIL SUPPORT
• Coordinate operations in the Administration Office.
• Prepare agenda, information and resources for Council Meetings and Council Members.
• Communicate information between Nation Council, Executive Team and staff and Band Members.
• Represent the Nation at local, regional territorial and national meetings as required.
• Work with Council to keep the strategic plan current and implementation.
• Provide regular strategic reports, briefings and updates from Administration and department directors.

SUPERVISORY RESPONSIBILITIES
Responsible to support and manage Directors, Managers and staff in fulfilling the responsibilities of their Departments according to budgets, strategic and work plans approved by TWN Chief and Council.

WORKING CONDITIONS
The TWN Administration Office is a dynamic and active facility and the welcome center for community. The Chief Administrative Officer will be involved with a variety of people and projects at one time and may be interrupted frequently to meet the needs and requests of Community, Staff and Council Members. The Chief Administrative Officer must have excellent organizational time management and stress management skills to complete the required tasks and excel in the position. The CAO will be required to engage with various levels of government, First Nations and other stakeholders. This position will need to keep up to date on relevant legislation, policies and procedures. The CAO Will deal with highly sensitive legal, confidential and political issues and environment. The CAO will attend meetings / events outside of normal office hours and must be adaptable to changing schedules. The CAO may have to travel throughout the community in variable weather.

YOU WILL BRING
• An understanding of First Nations history and culture, particularly Coast Salish and or Tsleil- Waututh, is essential.
• Strong post-secondary academic credentials that may include but not limited to a degree in Business, Finance or Management.
• Minimum of seven (7) years senior management expertise, ideally gained in band management or in a Tribal Council.
• Knowledge of Indigenous & Northern Affairs Canada (INAC) policies and procedures and other relevant legislation.
• Demonstrated leadership capabilities as a key strategic partner and driver.
• Proven systems thinker with a strong ability to recognize and analyze the inter-connections within and between systems.
• Extensive experience in supervising staff.
• Strong working knowledge of the programs, regulations and procedures of the Department of Indigenous Services (DISC), as well as knowledge of funding available from other federal and provincial government departments.
• Ability to effectively manage budgets, finances, dealing with economic development and change, and a proven track record of demonstrating your capabilities as a senior executive.
• Team player and a strategic thinker with excellent communication and human resources skills coupled with sound judgment.
• Demonstrated ability and experience in upholding the TWN organizational values of Professionalism, Respect, Health, Effective Communication, Trust, and Support.
• Recognized for positive corporate contributions and being a catalyst for positive change within organizations you have worked with in the past.
• Knowledge of program evaluation, management and delivery.
• An understanding of the socio-economic conditions of TWN.
• Effective public relations and public speaking skills.
• Excellent analytical, problem solving and decision-making skills.
• Proficiency in Microsoft Office – Word, Outlook, PowerPoint, Excel and technology tools for effective communication.
• Successful clearance of a Criminal Records Check.

DESIRED CORE COMPETENCIES:
• Leadership
• Cultural Competency / Sensitivity
• Time Management
• Creative and Innovative Thinking
• Development and Continual
Learning
• Problem Solving
• Accountability and Dependability
• Decision making and Judgement
• Providing Consultation
• Ethics and Integrity
• Change Management
• Planning and Organizing
• Mathematical Reasoning
• Enforcing Laws, Rules and
Regulations
• Mediating and Negotiating
• Coaching and Mentoring
• Research and Analysis
• Communication
• Energy & Stress Resiliency
• Team Work

COMPENSATION & BENEFITS
The position offers the following generous Compensation and Benefits:
• A competitive base salary
• Four weeks vacation annually, statutory holidays and paid time off between Christmas and New Year.
• A comprehensive benefits package including Extended Health, Dental, Critical Illness, Life Insurance, Accidental Death & Dismemberment, Short and Long-Term Disability Insurance.
• Participation in a Defined Pension Plan

CONTACT US
TWN are a growing Nation who are leaders in economic development and environmental stewardship. This is a wonderful opportunity and an exciting time to join TWN. If the Chief Administrative Officer opportunity with Tsleil Waututh Nation is of interest to you, this is your opportunity to let us know.

Please submit your resume and cover letter, in confidence, to Max Mollineaux at:
maxm@wmc.bc.ca. For more information, contact Max by email or by phone at 604 761-4055.

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