Administrative Assistant, Housing

Administrative Assistant, Housing

Internal Employment OpportunitiesAdministrative Assistant, Housing

Administrative Assistant, Housing

Temporary

July 11, 2022

North Vancouver

Public Works

35

Based on Experience

*One year contract with possiblity of becoming permanent.

Job Summary:

Reporting to the Housing & Facilities Manager, the Administrative Assistant will provide support for the housing and maintenance divisions of the Public Works Department. Support will include clerical duties such as, but not limited to filing, printing, and faxing, data entry, maintaining records, managing mail, and answering phones. All work is related to the maintenance and repair/maintenance of records of TWN facilities including housing and grounds

Duties & Responsibilities:

  • Learn departmental rules, tenancy agreements, regulations, and procedures.
  • Create payment requests for all invoices in a timely manner code, and acquire appropriate approvals
  • Demonstrate initiative to learn about maintenance issues in a home and how to address issues.
  • Respond to inquiries from residents and the general public and make referrals as appropriate.
  • Record maintenance requests from residents and keep the Housing & Facilities Manager updated.
  • Provide timely information and records in support of TWN housing activities
  • Maintaining accurate and well-organized records
  • Participate and take responsibility for special projects as assigned.
  • Assist in scheduling of inspections (move-in/out, annual, etc.).
  • Assist in all areas of the Public Works Department, and perform other related duties as required.
  • Provide backup if the manager is out of the office

 

Qualifications:

  • Completion of Grade 12.
  • Primary residence is on a First Nation Reserve or in an Inuit Community.
  • Willing to participate in job-related workshops, courses, or training to further skills, knowledge, and competencies as required.
    • Must adhere to Tsleil-Waututh Nation policies (i.e., Confidentiality, Code of Conduct, Conflict of Interest).
    • Must successfully pass a Criminal Records Check.
  • Valid BC driver’s license is an asset

Knowledge, Skills & Abilities:

  • Excellent communication skills and demonstrated flexibility, openness, and cooperativeness.
    • Ability to work independently and as part of a team.
    • Be respectful and demonstrate a great work ethic
    • Ability to organize and prioritize time and workload in order to accomplish tasks and meet deadlines.
    • Ability to follow verbal and written instructions.
    • Attention to detail with strong organizational skills.
  • Knowledge of Tsleil-Waututh Nation territory is an asset.
  • Working knowledge of MS Office programs

 

Work Conditions:

  • Must be reliable, flexible, and willing to work indoors or outdoors as required.
  • Ability to lift up to 25 pounds.
  • Dynamic environment with frequent interruptions.
  • Respond quickly to the reassignment of priorities.
  • Remain calm, professional, objective, and constructive, even when faced with hostility.
  • Occasional meetings outside normal office hours.

If this role interests you, please click the link below to directly apply.

Administartive Assistant, Housing

Or send your Resume and Cover Letter to jobapplications@twnation.ca

 

We appreciate everyone’s interest in the role, however only shortlisted applicants will be contacted.