JOB SUMMARY:

Processes Accounts Payable tasks and supports the tasks of Account Receivable and supports General Ledger tasks as assigned.  Ensure assigned tasks are processed in a timely and accurate manner in accordance with TWN, government policies terms and regulations.

DUTIES AND RESPONSIBILITIES:

Accounts Payable:

• Process Accounts Payable transactions within established timelines
• Accurately enter payment forms and batch invoices into the accounting system for timely processing.
• Review and verify invoices, requisitions, and other relevant documentation for accuracy, completeness, and proper authorization before processing payments.
• Enter and review new vendors information, including EFT banking information details, ensuring compliance with internal control policies and procedures.
• Schedule payments, review and edit as needed, print cheques and upload payment files to the bank.
• Download EFT confirmations from bank website.
• Email EFT payment notifications to vendors and maintain proper communication with relevant departments.
• Assist in Visa statement reconciliations, ensuring proper documentation and approvals.
• Identify tax status of suppliers’ invoices
• Reallocate invoices to appropriate general ledger accounts as required
• Manage the Accounts Payable email account, ensuring timely reprocessing and responses to inquiries.
• Respond to internal inquiries regarding payments, including voiding and re-issuing cheques as required
• Address vendor inquiries and reconcile vendor statements as needed.
• Maintain accurate and organized filing of invoices, supplier communications, and other supporting documents.
• Identify areas of process improvements and collaborate with the team to implement best practices.
• Accounts Receivables backup support as required

QUALIFICATIONS:

• Successful completion of secondary school, or an equivalent combination of education, training and experience
• Certificate in Accounting is an asset
• Minimum of three years (3) of related experience in accounts payable
• Experience in accounts receivable, payroll, taxation is considered an asset
• Previous experience working with First Nations organizations in a financial capacity is an asset
• Proficiency in Microsoft Office suites of software, including Word, Excel, PowerPoint and Outlook
• Ability to perform the essential duties of the position, including frequent interaction with various stakeholders
• Must successfully pass a Criminal Records Check

WORKING CONDITIONS:

1. Physical Demands

• Primarily desk work involving long periods of sitting, extended computer use, and keyboard operations requiring manual dexterity.
• Requires physical capability to manage a dynamic work environment and engage in frequent interaction with internal departments and external stakeholders
• Includes administrative tasks such as filing, shredding, etc.

2. Mental Demands

• Required to handle multiple requests and situations simultaneously in a potential noisy and busy office environment, which may make it difficult to concentrate.
• Stress can arise from tight deadlines, a wide variety of tasks, and heavy workloads, particularly during peak periods, requiring strong prioritization and multitasking skills

3. Environmental Conditions

• • Typically works in a comfortable office environment, though it may occasionally be noisy.
  • Shares office space with other staff and engages in frequent interaction with various stakeholders.

If this role interests you, please send click on the link below

AP Clerk

or send your Resume and Cover Letter to jobapplications@twnation.ca.

We appreciate everyone’s interest in the role, however only shortlisted applicants will be contacted.